The product
From the first walk-through to the final invoice.
Five jobs the software does, in the order your jobs actually happen. Everything feeds everything else — enter it once.
HIGH DESERT LANDSCAPES
Sales
Leads
Estimates
Clients
Production
Schedule
Jobs
Payroll
Money
Invoices
Contracts
Payments
Reports
Profit Advisor
Setup
Templates
Price Catalog
Crew
Settings
Sample estimate EST-0142, Hillcrest patio and seat wall: priced line items totalling $18,400 with a $9,200 deposit due on acceptance. The internal columns, hidden from the client, show an estimated cost of $13,600 and a projected profit of $4,800, 26.1 percent.
Estimating
Price it from your book, not a national average.
- A price book of your materials, your labor rates, your markups — the numbers your market actually bears.
- Assemblies price whole scopes in one pick: paver patio, seat wall, low-voltage lighting run.
- An estimator that drafts the bid from your own rates and production times — you check it, tune it, send it.
- The estimate becomes the job budget, so the number you bid is the number the job answers to.
Winning the job
Signed and funded the night they say yes.
- A private client portal where the proposal reads like a document, not a spreadsheet.
- E-sign at their kitchen table, on their phone — no printing, no scanning, no chasing.
- The deposit gets paid online in the same sitting. The job is funded before you drive home.
- Every open bid in one pipeline: who's read it, who's signed, who needs a nudge.
Running the build
The schedule, the crew, and the weather in one view.
- The crew schedule sits next to the forecast for each jobsite — rain risk on pour day shows up Monday, not Thursday morning.
- Crews clock in from the truck, on the job they're standing on. Hours land on the job the same day.
- Change orders get priced and e-signed before the extra work starts — the handshake becomes a line item.
- The crew side is deliberately small: clock in, clock out, today's jobs, the weather. If they can text, they can run it.
Sample job cockpit JOB-0142, Hillcrest patio and seat wall, in progress: revised contract $19,650, true cost to date $14,824, profit to date $4,826 at 24.6 percent, invoiced and paid in full. Labor is at 98 percent of its budget and materials at 106 percent.
Knowing your money
Margin you can trust while the job is still running.
- Burdened labor costing: wages plus taxes, comp, and overhead — what an hour really costs you.
- Every clocked hour and every receipt lands against the job, so margin is a live number, not an autopsy.
- Payroll-ready hours export and reports your accountant can live with.
- Profit Advisor flags the jobs drifting off budget before they finish, not after.
Keeping it growing
The steady work stays steady.
- Maintenance contracts with recurring visits and seasonal pricing — set once, runs all year.
- Invoices that send themselves every month, without anyone re-typing them.
- Review asks go out when the job wraps, while the yard is still the best on the street.
- QuickBooks Online sync keeps the books reconciled where your accountant already works.
See your own numbers in it by Friday.
A person activates your workspace within one business day.
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